Exhibitor Terms & Conditions
interested in participating in the Jobs Canada Fairs are legally bounded by all
our terms and conditions stated below:
- whether with the signed or without the signed Registration Form
(before and during the Fair)
- whether by email with Management approval (before
and during the Fair)
- whether through partnership, sponsorship or when
offered free booth by Fair Management. (before and during the Fair)
The Terms and Conditions, Agreement and Regulations
on this website, on the Registration Form and The Exhibitor Welcome Kit must be read
carefully by all Exhibitors to avoid any unforeseen miscommunications and misunderstandings prior, during and after the Job Fair date. We thank you all for
Registration Form :
receipt of the signed Registration Form, whether by email or fax, Exhibitor
accepts and agrees that He / She will automatically be legally bound to, and
agrees to comply with, all the terms of payment. Exhibitor must follow up with
Fair Management whether by email or phone to ensure that the Registration Form
is processed, confirmed, booked and that the booth is been reserved.
to the number of Registrations process on a monthly basis, Fair Management will
process the Registration Form as received and communicate with Exhibitor by
email (same email provided in the Form). If, Exhibitor do not hear back from
Fair Management within 24-48hrs, He / She MUST communicate with
Fair Management (by email and phone calls) to ensure again that the booth is confirmed, reserved and
booked. Upon receipt of the Registration Form, Organization account will be created and invoice will be automatically generated. No booth cancellation will be permitted once the organization's account is created, invoice is generated and booth is confirmed.
MUST ensure that He / She received the Welcome Kit from Management along with
any information pertaining to the Registration Form (Invoice, Online
Advertisement, Job Posting, List of Exhibitors, etc).
Upon confirmation of
participation, Exhibitor (Organization) authorizes Jobs Canada (Marketing Team)
to automatically advertise on the website (list of the Exhibitors) the company
's logo, job postings and company profile to announce its participation in the
Job Fair. Exclusive and Featured Companies will be advertised on different
media channel (poster, website main page, social medias, newspapers, etc.) upon
agreement by Fair Management. Advertisement on media will be as first come,
first served upon Registration Form.
Exhibitor Communication :
communication between the Exhibitor and Fair Management will be done by email
(and phone if necessary). The
Fair Management will use the Exhibitor email address to transmit any relevant
information pertaining to the Fair (invoice, exhibitor welcome kit, etc.)
Exhibitor Registration By Email :
agreement of the Fair Management, new and returning Exhibitors may participate in the Fair
without signing the Registration Form. Exhibitor accepts that he/she will
automatically be legally bound to, and agrees to comply with, all the terms of
payment, agreements terms and conditions stipulated on our websites and email
communication. Email will be used as a legal Registration Form (signed and authorized by the Organization to exhibit in the Job Fair)
confirmation of participation, Exhibitor (Organization) authorizes Jobs Canada
(Marketing Team) to automatically advertise on the website (list of the
Exhibitors) the company 's logo, job postings and company profile to announce
its participation in the Job Fair. Exclusive and Featured Companies will be
advertised on different media channel (poster, website main page, social
medias, newspapers, etc.) upon agreement by Fair Management. Advertisement on
media will be as first come, first served upon Registration Form.
Exhibitor Registration By Phone :
agreement of the Fair Management, returning Exhibitors can register on the phone by calling leaving a voice message to inquire registration and Job Fair participation. Once the message is received, Fair Management will reserve the booth space and process invoice along payment to confirm booth participation. Exhibitor will receive the receipt of payment if email once the payment is received. Exhibitor accepts that he/she will
automatically be legally bound to, and agrees to comply with, all the terms of
payment, agreements terms and conditions stipulated on our websites and email communication. Registration Inquiry by Phone for returning Exhibitors will be used as a legal Registration Form (signed and authorized by the Organization to exhibit in the Job Fair)
Booth Set-Up & Move-In :
Exhibitor move in and booth set up begins
1-2 hours before the Job Fair ( the exact set up time will be provided in the Exhibitor Welcome Kit that Exhibitors will receive 1-2 weeks prior to the Job Fair). The Exhibitor Welcome Kit provide additional information regarding booth preparation prior and during the Job Fair. Exhibitor must be ready and remove empty boxes from the booth 5-10 minutes prior the Job Fair starts to
avoid any inconveniences in the opening of the Fair.
The Exhibitor agrees and
must comply with the guidelines and deadlines for
booth setup. If any delay, the Exhibitor must notify Fair Management
immediately by email or phone calls, to avoid $300 CAD + taxes penalty charges. Invoice will be automatically generated and email to the Organization in default.
Booth Dismantle & Move-Out :
5-10 after the exposition closes, Exhibitors will be permitted to remove
portable exhibits and personal effects from their booths. The Exhibitor agrees
not to dismantle or pack any belongings before the show closes. Out
of respect for the visitors, other exhibitors and for security purposes, the
Exhibitor agrees not to leave its booth unattended and
guarantee the presence of at least one of his or her representatives at all
times during the entire period of the Fair. Show security
is merely a presence to inhibit theft. Every item belonging to Exhibitors must
be removed from the Show floor 5-60 minutes after the show closes. Exhibitors are
responsible for all shipping and handling costs resulting from failure to
remove exhibit material from the Show floor.If any emergency to leave the Fair earlier prior to closing time, the Exhibitor must notify Fair Management by email 24-48hrs, to get approval and avoid any penalty charges up to $300 CAD + taxes from Fair Management.
Unoccupied Booth :
Exhibitor fails to participate in the Fair and/or his exhibit space is left
unoccupied for the entire duration of the Fair, the Exhibitor's
absence will be interpreted as a cancellation of the Registration Form by the
Exhibitor must pay all applicable cancellation fees ($300 + taxes) and
additional penalty fees ($500 +taxes) as described on this website
(www.wbgcanada.com), the Exhibitor Welcome Kit along with the cancellation Terms
and conditions below. These charges will be addition to the booth Registration.
Some exceptions may applied by Fair Management for any unforeseen situation occurred by Exhibitor same day of the Fair. Exhibitor must ensure to
communicate well with Fair Management for payment to avoid collections or litigation.
Shipping & Handling ::
Management is only responsible for Exhibitor’s booth supplies as listed on the
For any exhibit shipping &
handling, carpeting, booth assembly and dis-assembly services, ceiling
banner hanging, etc.), the Exhibitors must
communicate directly with the own suppliers concerned. Any additional
cost incurred by Fair Management for the above mentioned services will
be automatically invoiced to the Organization after the Job Fair. Exhibitors can mail materials directly to the hotel 3 days prior to the Fair.
Food & Beverages :
(Assorted Sandwiches, water and Assorted Patisseries might be served at
each Job Fair according to Management approval. Exhibitor must
understand that Fair Management is not obliged to provide refreshments
at each of the Job Fair. The Exhibitor Welcome Kit will mentioned it
food and beverages is provided including time and location for the
Exhibitor Lunch Area. Fair Management will not make any exception
whatsoever for exhibitors that missed refreshments due to high traffic
of the attendees at the Job Fair. Exhibitor must ensure to coordinate
with his or her representatives to eat, grab and reserve some food if
Exhibit Staff ID & Badges :
Exhibitors must bring their own badges
and wear it at all the time through the Job Fair. For
security purposes, technical and logistics information, Exhibitors must provide and email to
Fair Management the names of each representative 24-48hrs prior to the Fair. You must specify the names of persons whose presence is assured. Badges are for
staff use only because they allow entry to the show including during Fair move in and move out when forklifts and
other machinery will be in use.Badges
are required for entry once the Fair begins. Jobs Canada -Temporary Badges can be prepared for your
staffs in advance to avoid delays. Please contact Fair Management by email to request temporary badges.
Exhibit Display & Arrangement :
display materials must not block the sight-lines of neighboring booths. The
arrangement and appearance of all booths is subject to approval by Fair
Management, which may require changes in placement
of exhibit displays and/or their redecoration at the Exhibitor's expense.
Special backgrounds or dividers installed by Exhibitor must be finished so as to present no unsightliness to any
adjoining Exhibitor. During open exposition hours, noise resulting from exhibit installation, alteration or operation is
Management will advise, on request, regarding the acceptable placement and
height of exhibit material in any booth.
require prior written Fair Management approval 24-48hrs in advance of move in.
Cleaning - Show Area, Booths :
cleaning services are provided in the exhibit hall for aisles and common areas
requiring booth cleaning service should inform Fair Management 24-48hrs in advance of move in.
Visitor Attendance :
the control of Fair Management, Fair Management is not responsible for
unforeseen conditions that can have an impact on the level of attendance such as weather conditions, problems with
public transit, etc. Fair Management in all will not reimburse (in part or in full) the registration costs of the Fair based on
level of attendance. The anticipated level of attendees promoted and expected by Fair Management is based on past Fairs’ average
and noise from A/V, computer, sound and other equipment used for product demos
and other purposes at your booth must be kept to an acceptable level, one that does not disrupt show activity,
including activity at surrounding booths.
exhibitor playing or reproducing music at the show should comply with all
copyright restrictions and obtain a license or gain authority required for such a performance. Music must be kept to an acceptable level and does not disrupt show activity and surrounding booths.
packing cases/crates/boxes may remain on the exhibit floor once the Fair opens.
These materials should be removed 60 minutes prior to allow for area/aisle cleaning. Crates/boxes can be stored
behind exhibitor’s booths or neighboring booths. Please ensure that all materials are properly stored during the Fair so that
Safety and Fire Regulations can be met.
Exhibitor Multiple Registration :
Get up to 3 complimentary Free Booths for Multiple Registration in different cities. Exhibitors must ensure to communicate well with Fair Management by email the city(s) where they wish to use their complimentary booths. Free Booths must and can only be used in the same Edition/Month as registered and cannot be transferred to other Job Fair Editions/Months. Fair Management will not be held responsible if exhibitor missed to use or was not aware about the complimentary free booths. It's clearly stated on the Registration under Multiple Registration.
Free Booth Confirmation :
Exhibitor Confirmation to attend Jobs Canada - Job Fair using
complimentary Free Booth, Exhibitor
accepts and agrees that He / She will automatically be legally bound to,
agrees to comply with all Exhibit terms, conditions, guidelines and
policies stated in the Fair Management email, The Exhibitor Welcome Kit
and The Website. No
booth cancellation will be permitted once booth is confirmed and
reserved for the Exhibitor. If failure to attend, Exhibitor will be
charged cancellation penalties $300 plus $500 for Booth preparation
(tables/ chairs set up and dismantle, food & beverages along with
online marketing advertisement)
must ensure to communicate well with Fair Management by email and phone
Calls to inform booth cancellation within 5-7 business days to avoid
booth cancellation penalties and additional charges as stated above.
Solicitation and Networking is permitted and authorized for Registered Exhibitors ONLY.
Solicitation, advertisement and Networking is strictly prohibited for any unregistered
exhibitor/company, job developers, employment agencies, entrepreneurs, freelances, non for profit organizations, head hunters and more.
Exhibitor, organization or any of individual cited above is been caught will result in legal actions for
unauthorized solicitations and for not having respected the rules and regulations of the Fair and MUST pay full rental price of an
exhibition space in 10 days upon receipt of the invoice. Exhibitors are rewarded $100 CAD if they report any unauthorized solicitation from any unregistered
job developers, employment agencies, entrepreneurs, freelances, non for
profit organizations, head hunters and more.
Booth Cancellation :
Booth cancellation must be request in writing and will be subject to approval by Fair Management.
Refund will be provided within 90 days prior to the Fair, Exhibitor will be charged only (10% administration Fees. Some exceptions will be applied for Multiple Registration due to multiple discounts offered plus 5% interest charges if original payment was not received in full
within 10 days of the date of the invoice). 60 days prior to the Fair, Exhibitor will be charged 50% of the total value of
the invoice (10% administration Fees, plus 5% interest charges if original payment was not received in full
within 10 days of the date of the invoice). 30 days prior to the Fair, Exhibitor will be charged 100% of the total value of the
invoice (10% administration Fees, plus 5% interest charges if original payment was not received in full
within 10 days of the date of the invoice).
Exhibitor agrees to pay all legal fees (lawyers’ court, collection agency’s
fees, administration fees, etc.) that Fair Management will require for legal action to ensure payment when the Exhibitor/Organizations fail:
provide full payment to Fair Management within the requested days after the
cancellation’s written notice is received, approved, agreed and accepted by
Fair Management Head Office.
comply with the terms of payment, interest charges and late payment underlined
in this website, the Registration Form and email.
participate in the Fair and/or leave the exhibit unoccupied for the duration of
the fair without a cancellation request submitted to Fair Management in writing without Management approval.
Unforeseen Cancellation of the Job Fair :
all unforeseen events, inconveniences, weather conditions, etc., beyond the
control of Fair Management being found necessary for whatever reason that the
Fair must be postponed, abandoned or altered in any way, or if the Fair
Management Office finds it necessary to change the dates of the Event, Fair
Management will not be liable for any expenditure, damage or loss incurred by
the Exhibitor. The costs already incurred for the production of the Fair at the
time of cancellation will be covered and equitably calculated by Fair Management.
by re-arrangement or postponement of the period of the Fair, or any other
reasonable manner, the Fair can still take place, the contract (The Registration Form) between Fair Management and the Exhibitor must
remain in force. The Exhibitor will not be eligible for any refund whatsoever by Fair Management, and will not receive
reimbursement if the Exhibitor incurred additional costs associated with the
Fair (travel & hotel expenses, damages, loss, shipping & handling,
Videotaping, Photography & Broadcasting :Photography, videotaping, televising or any reproduction of any kind of Jobs Canada Fair ( attendees, booth display, exhibitors interview, job seeker feed-backs, etc...) is not permitted in any circumstances for unregistered and unauthorized Exhibitors, Medias, Organizations and Visitors during and after the Job Fair, at the venue where the Fair is held or 10km distance from the venue (hotel, convention centre, etc) .
Not permitted for non registered exhibitors,
medias, organizations and visitors.
Videotaping, Photography and Broadcasting is authorized and permitted ONLY under the following terms & conditions:
- Fair Management authorizes Exhibitors and Medias to photograph and videotape The Job Fair ONLY TO PROMOTE POSITIVELY its recruiting activities and good experiences toward any communication (websites, social media, newsletters, television, radio, etc.). In all circumstances when doing so, Exhibitors and Medias agrees and must mention and identify on each photo, images, videos, articles or documentation the name of Jobs Canada Fair (Jobs Canada)
- Fair Management strictly prohibit Exhibitors and Medias to promote, market or advertise any photos or videos of the Fair for its own property interest and/or to obtain any commercial benefit. In all circumstances, Exhibitor, Visitor and Media agrees to respect and protect all images, photos, videos and documents of the Fair in all under the copyright law in Canada that governs the rights of use and protects the Fair against any fraudulent use and misleading information.
- The Exhibitor and Media authorizes Fair Management to photograph and videotape the Fair in All for improvement and development of the Fair and future events organized by Fair Management as well as for commercial purposes that can be used in any communication (websites, newsletters, social media, marketing/sales documentations, the Fair’s website, emails, mails, Internet, etc.). In all circumstances when doing so, Fair Management AGREES, ACCEPTS, AND GUARANTEES to use all photography and videos in a POSITIVE way that will not be a detriment the corporate image of the Exhibitor’s booth(s), representatives, branding, etc.)
Media, Visitors and Exhibitors agrees and accepts that any communication, documentation and marketing material (Exhibitors’ Manual, flyers, Registration Forms, emails, phone calls, video or radio interviews, etc.) received by Fair Management through email, mail and/or other means of transmission before, during and after the Fair is exclusively limited, admitted and authorized for the purpose of ONLY TO PROMOTE POSITIVELY its recruiting activities and good experiences toward any communication (websites, social media, newsletters, newspapers, magazine, television, radio, etc.). In all circumstances when doing so, visitors, exhibitors and medias agrees and must mention and identify on each photo, images, videos, radio, interviews, articles or documentation the name of Jobs Canada Fair or Jobs Canada.
Medias, Visitors and Exhibitors agrees and accepts that any communications, documentations, images, photos, videos and interviews taken on site at the Job Fair, is ONLY TO PROMOTE POSITIVELY its recruiting activities and good experiences toward any communication (websites, social media, newspapers, television, radio, etc.). In all circumstances when doing so, Visitors, Exhibitors and Medias agrees and must mention and identify on each photo, images, videos, articles or documentation the name of Jobs Canada Fair (Jobs Canada).
all circumstances, the Exhibitor agrees not to compete directly or indirectly
with any events produced by Jobs Canada as listed on the Registration form and the Fair’s website for a period of ten (10)
years after its invitation & participation in any Fair.
Acknowledgement of and compliance with Terms and Conditions.
to comply with all of these terms, conditions, regulations, agreements and
Fair’s copyright stipulated in this website, the Registration Form, Exhibitor’s Welcome Kit and the venue Operating
Guidelines, the Exhibitor strictly authorized Fair Management to conduct legal
action only for the purpose of protecting the Fair against event concept,
copyright and trademark violations, image branding, marketing methods, etc.
The Exhibitor agrees to pay all legal fees (lawyers’ court, collection agency’s
fees, etc.) that Fair Management will require for legal action to protect its
copyright in whole or in part, in any form and at all times for each event.